CCG acted as the central coordinator among HKIHT, the Highways Department and the Transport and Logistics Bureau, establishing a clear project timeline and programme structure that covered the conference, dinner and site visits. We designed the two-day conference agenda with multiple themed sessions, curated and managed more than 30 local and overseas speakers, and handled topic confirmation, run-downs and technical requirements to keep the programme coherent and on time.

To deliver a smooth delegate journey, CCG implemented an innovative coding system to authenticate guests quickly at reception and managed a complex registration process for high-level delegates and VVIPs, from invitation design and distribution to RSVP tracking and on-site check-in. Our team oversaw stage production and audio-visual set-up, coordinated logistics for both in-person and virtual participation, and planned detailed movements and arrangements for the technical site visits to ensure safety, punctuality and a high-quality experience.

In parallel, CCG developed and executed a focused media strategy to build momentum and maximise visibility. We organised a pre-event press conference, coordinated media invitations and briefing materials, and arranged interviews with key spokespeople. During the event, we managed media attendance at conference sessions and site visits, providing on-the-ground support to facilitate strong and accurate coverage of Hong Kong’s major road and rail projects.